PTO Board Job
OfficersThe Principal shall serve as a liaison between the school district and the Board. She/he shall approve all fundraising projects of the PTO and shall be an authorized signatory for all PTO checks, contracts, and other documents.
The President shall serve as leader and key contact for the PTO; preside at all PTO meetings; ex-officio member of most committees; appoint chairpersons for special committees; coordinate the work of the officers and committees so that the PTO’s objectives can be met.
The Vice President shall act as an aide to the President; perform the duties of the President in the absence or inability of that officer to serve; assume other responsibilities as assigned by the Executive Board; coordinate the general activities of any Special Committees created by the Executive Board. Ideally – is willing to serve as President in the future.
The Recording Secretary and Communications Secretary
shall keep the minutes of all general meetings and all meetings of the Executive Board; prepare correspondence and perform all other duties assigned; maintain master documents; help recruit committee chairpersons for all vacant standing committees of the board; keep the calendar of events for the PTO.
The shall manage communications and marketing for the PTO,including but not limited to PTO newsletters, email broadcasts, website, bulletin boards, etc.
The Treasurer shall be responsible for and have custody of all funds; make disbursements as properly authorized; be present at all PTO events where money will be collected; assure that PTO policies and best practices are followed with regards to funds; prepare financial reports for each meeting and as needed; prepare the books for an annual audit.
The Parliamentarian shall act as a consultant to assure that meetings and processes are conducted in accordance with bylaws; advise on parliamentary procedures using Robert’s Rules of Order; bring current copy of By-Laws to all meetings.The Faculty Representative shall serve as a liaison between the PTO Board and Staff. She/he shall perform other duties as may be prescribed by the Board from time to time.
The Donation Sponsorship chair is responsible for gathering donations from restaurants and businesses throughout the year for PTO functions. Ex. t-shirt sponsors, food donations for events, student incentives, etc. Ensures that sponsors receive thank you cards and recognition in the PTO newsletter, website, etc. Works with the Hospitality Coordinator.
The Fundraising chair shall manage the coordination of the PTO’s fall and/or spring fundraising activities.
The Hospitality chair shall coordinate any hospitality activities, including welcome program and documentation for new families and kindergarten families. Responsible for purchasing and mailing all thank you, get well, sympathy and birthday cards for Timbers Staff and PTO Board Members and for sending flowers or gifts approved by the PTO Board in the event of birth, wedding or death.
The Lead Volunteer Coordinator shall coordinate volunteers for PTO events and school activities. Collect list of general volunteers at beginning of year and for special events. Assure that volunteer data is recorded and available to both the Board and teachers. Work with teachers, staff, and leaders of committees to assure volunteers are recruited for programs. On-going dialog with Grade Level Coordinators as to class and grade activities. (Effort: on-going, year round; time peaks with a few big events. Average: 3 hours per month; could range from 0 to 8 hours per month during major events.)
The Cultural Arts coordinator shall coordinate with the school administrators and the Board to provide cultural enrichment opportunities for Timbers students.
The Grants coordinator shall research, write and submit grant applications on behalf of Timbers PTO.
The Membership coordinator shall organize the annual PTO membership drive and the on-going process to encourage membership. Maintain membership records as defined by the Timbers PTO ByLaws. Effort is primarily in August and September.
The Safety coordinator shall coordinate with parent volunteers to help at the cross walks in the morning and assist with opening car doors (during drop off).
The Super Kids Day coordinator works closely with the P.E. teacher to help plan and coordinate a fun filled day in the spring for the students. Concession sales, games, t-shirts sales, etc. are all part of this event. Suggest creating committee leaders to help in various areas.
The Teacher Appreciation coordinator shall organize monthly teacher appreciation activities and to coordinate daily recognition for Teacher Appreciation Week in May. Works closely with Hospitality and Grade Level Volunteer Coordinators.
The Grade Level Volunteer Coordinators shall be one parent representative from each grade (K-5) whose job is to touch base with the teachers of that grade and report to the LeadVolunteer Coordinator. The Grade Level Volunteer Coordinator relays what activities are occurring in that grade and recruits volunteers to assist the teachers and the coordination of room parents. Responsible for ensuring the music program for your grade has drinks and cookies and any decorations needed(with the coordination of the room parents and music teacher).
The Yearbook Editor shall take pictures of all board members and create ID badges and oversee the yearbook operation which includes but is not limited to tracking yearbook orders, issuing receipts for all monies received and keeping accurate and up-to-date records; recruiting and coordinating with photographers throughout the year for all school events and activities. Works closely with the yearbook publisher.