Document Center

  • Document Center
    TBD, Supervisor, Document Center
    (281) 641-8928
    Shannon Myers-Barrientos
    Document Center Supervisor

    (281) 641-8928

    Office Hours:
    8:00am - 4:30 pm Monday - Friday  Door is locked after 3pm, ring doorbell. 

    1703 Wilson Road, Building A
    (the building closest to the intersection of Wilson Road and Will Clayton Blvd)
    Come in the door closest to the intersection of Wilson Road and WIll Clayton Blvd) 

    Check Processing: 
    Accounts Payable checks are processed most Wednesdays and Fridays during the school year.  There is not a set time of the day when the checks are processed and the actual time of the processing varies widely from week to week.  If a department or campus has a time-sensitive check to pick up, the Document Center will notify the designated person as soon as the checks are ready for pickup.  Department/campus checks that are not as time-sensitive will be delivered to the campus/department as a part of the regular warehouse deliveries. 
    Payroll checks are processed twice a month for delivery on the 15th and the last day of the month.  The majority of payroll is distributed to our staff via direct deposit.  In the event that an actual payroll check is generated, the checks will be delivered on payday (or closest business day prior) to the department/campus of record for the employee.  Payroll checks payable during district holidays such as winter break will be mailed to the employee's address of record.
    U.S. Mail Processing: 
    All district outgoing U.S. Postal mail is centrally processed in the Document Center in Building A-Warehouse in the Support Services complex at Will Clayton Parkway and Wilson Rd. The Document Center does not handle mail for FedEx, UPS or any carrier other than the U.S. Postal Service.

    Intradistrict mail handlers pick up outgoing U.S. mail daily and deliver it to the warehouse where it is processed for pick-up by Pitney Bowes. The sender's organization code is programmed into the mail machine to keep track of each organization's postage and once a month a report is generated and delivered to Accounting and Financial Reporting.

    All mail is delivered to the U.S. Postal Service the next business day after receipt at the document center. 
    The district has contracted with Pitney Bowes in order to reduce our postal rates. In order to get the best possible rates, the letters have to be machine processable. Machine processable mail is called qualified mail.
    QUALIFIED MAIL: Try to meet these qualifications in order to reduce the district's postage costs.
    • Address must be machine readable
    • Envelopes must be Letter Size #9, #10, 6X9, #11 (no square envelopes)
    • Length: minimum 5" and maximum 11.5"
    • Height: minimum 3.5" and maximum 6.125"
    • No glossy material. White or light color mail only
    • Thickness: maximum .25" (no uneven thickness and must be flexible)
    • Weight: less than 2 oz.
    • No clasps, strings, buttons or similar closure devices

    NON-QUALIFIED MAIL: also processed at the Central Processing Center.

    • Envelopes larger and/or heavier than allowed by qualified mail
    • Certified Mail
    • Certified Mail, Return Receipt Requested
    • Packages weighing up to 15 pounds
    • Express Mail
    • Priority Mail
    • Delivery Confirmation