ATTENDANCE

  CONTACT INFORMATION

 

JANELL DUNBAR

281-641-7503 OR 281-641-7543

janell.dunbar@humble.k12.tx.us

 

RHONDA COLEMAN

281-641-7543

rhonda.coleman@humble.k12.tx.us

 

MINDY BOCK

281-641-7503

mindy.bock@humble.k12.tx.us

 

FAX NUMBER: 281/641-7713

 

HOURS

7:00 am - 3:00 pm - Monday, Tuesday,Wednesday, & Friday

9:00 am - 3:00 pm - Thursday

 

 

Please review pages 10-15 in the 2009-10 HISD Parent/Student Handbook concerning attendance policies.

 

What to do if my student is absent

 

Please call in anytime your student is absent. If you know they will be absent for several days, you do not have to call each day.

 

When leaving a message on voice mail, please:

 

  1. Speak clearly
  2. Give student's first and last name
  3. Leave a phone number where you can be reached
  4. State the reason for absence. If student is sick, give brief description of symptoms as these must be reported to the nurse.

  Also, please send a note (parent, doctor, court, etc.) when they return. We must have written documentation for all excused absences. Notes need to be turned in within two school days of their return.

(See procedures to enter/return to campus below.)

    

 ANY STUDENTS THAT LEAVE OR ARRIVE DURING THE SCHOOL DAY MUST SIGN OUT/IN AT THE ATTENDANCE OFFICE

 

Procedures to leave campus during the school day

 

1.   If a student needs to leave campus during the day, they should bring a note from their parent/guardian with the following information:

 

Date  -   Student Name  -   Student ID#   -   Time for the student to be released  -   Reason for checking out  -   and a Phone Number where the parent can be reached to verify the note.

 

  This note needs to be taken to the student's house secretary before school. The house secretary will call the parent to confirm, once confirmed the check-out pass will be written. The student should return to the secretary between classes to pick up their check-out pass. They should present the check-out pass to their teacher when it is time to leave, proceed to the Attendance Office and sign their self out.

 

2.   If a parent calls the House Principal's office during the day requesting a check-out pass, the check-out pass will be sent to the student. The student should present the check-out pass to their teacher when it is time to leave, proceed to the Attendance Office and sign their self out. Please note: all check out requests need to be done before 2:15 pm.

 

3.   If a parent calls the Attendance office during the day requesting a check-out pass, the check out pass will be sent to the student. The student should present the check-out pass to their teacher when it is time to leave, proceed to the Attendance Office where they will meet the person picking them up. (The person must be listed on the Attendance Release Information form and present a Picture ID). Please note: all check out requests need to be done before 2:15 pm.

 

4.   A Parent/Guardian or person listed on the student's Attendance Release Information form can come to the Attendance Office (located in the front of the school in the rotunda area-immediately to the right as you enter the school.) and sign their student out. The check-out pass will then be delivered to the student in their classroom. Reminders: You must have valid picture ID. No check-outs initiated after 2:15 pm.

 

5.   The student must submit their check-out pass to the teacher whose class the student is leaving. A STUDENT WILL NOT BE ALLOWED TO LEAVE ANY CLASSROOM WITHOUT THIS CHECK-OUT PASS.

 

6.   If a student is ill, the student should go to the CLINIC with a Clinic Pass from their teacher. If it is determined the student needs to go home, the nurse will then call the parents to obtain permission to write a check-out note for the student. Student should present the nurse's check-out note at the Attendance Office to sign out. A check-out pass will then be given to the student.

 

7.   Regardless of which method a student obtains their check out pass, they must report to the ATTENDANCE OFFICE and sign the check-out log before they leave school.

 

8.   Students must have their check-out pass TIME STAMPED BY THE ATTENDANCE OFFICE in order to be in the parking lot when leaving campus.

 

9.   Please bring your check-out pass back to the Attendance Office along with your note (parent, doctor, college, court, etc.) when returning to school, whether it is the same day or the following day. Reminder: Notes are to be turned in within 2 days of returning to school.

 

10.   These same procedures need to be followed even if the student is 18 or older.

 

 

ALL CHECK OUT PASSES MUST BE INITIATED/PRE-ARRANGED

BEFORE 2:15 pm  

Walk-in or call-in check outs cannot be processed the last 30 minutes of the school day

 

 

ANYONE CHECKING A STUDENT OUT MUST BE ON THE STUDENT'S ATTENDANCE RELEASE INFORMATION FORM AND PRESENT A VALID PICTURE ID

 

 

Only Parents/Guardians can update/submit the Attendance Release Information Form (Green Form) during the school year. It must be done in person at the Attendance Office. Parent/Guardian must present a valid picture ID.

 

Please allow plenty of time to check-out your student.

Certain times of the day and circumstances may require additional lead time to process student check outs. (during lunch, between class periods, room changes, such as class meeting in library, computer lab, etc.)

 

 

 

Procedures to enter/return to campus during the school day

 

  1. All Students must sign in at the Attendance Office as soon as they arrive. (Parents do not have to come in/sign in their student)

 

  1. If a student fails to bring a note (parent, doctor, college, court, etc.) on the date the student returns to school, a temporary admission slip will be issued. The student has TWO DAYS after his/her return to school to bring an absence excuse. If no excuse is submitted, the absence will be regarded as a truancy. Refer to the truancy policy for academic and disciplinary consequences.

 

  1. Due to the high volume of notes and activity at the Attendance window, please allow at least 2-3 days for notes to be entered into the system. If you do not see your students absence properly coded after 3 days or have any questions or concerns, please give us a call.

 

 

 

Additional Information - Services

 

Verification of Enrollment (V.O.E) Forms

 

Verification of Enrollment (V.O.E) is required for anyone under 18 years old obtaining/renewing a Texas Driver's License or taking Drivers Education.

 

Sign up is at the Attendance Office - you may sign up any time during Attendance hours. Your form should be ready for pickup the following day.

 

It is based on a student's attendance for the latest complete semester. Students with excessive absences may not qualify.

 

A new form is required anytime you renew your license.

 

The V.O.E. is valid for 30 days and must be signed in BLACK ink

 

We have the forms here at the Attendance Office, you do not have to provide the form.

 

 

College Visitation Days

 

Students are allowed to take a total of 3 college day visits starting with the fall semester of their junior year and concluding with the last day of the fifth six weeks of their senior year.

 

In order to claim an absence as a College Day, the student must turn a note from the college to the Attendance Office - the note MUST:

 

  • Be on College Letter Head
  • Dated the day of the campus visit/absence
  • Include the student's name

College Day absences are excused absences that do not count against exam exemptions. However they do count against perfect attendance.

 

Please check with your counselor should you have any questions or concerns.

 

 

Should you have any questions or need any further information, please do not hesitate to contact our office

 

 

It's a great day to be an Eagle!

 

Learning for Life through Rigor, Relevance, and Relationships