training and forms
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What's new on the Forms and Training Page

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Click on the description to jump to the section:

Cut Offs, Schedules and Deadlines
(find department calendars such as payroll cutoffs, P-card deadlines, check run schedules,etc)
 
Who to Call for Help
(find out the name and number of who to call for the topic you need)

Accounts Payable
(including general, field trips, travel, daily mileage, Avid travel, Munis)
 
Benefits
(learn about current benefits and a link to more information)

Budget
(including payroll, position control, budget entry, resource guidelines, and budget 101)

Campus and Department Support
(including activity funds, Bookkeeper Bulletin, fundraisers, RevTrak, Ricoh support, and scholarships)

Payroll
(including forms, Kronos, and Munis information)

Print Shop
(including forms and printing guidelines)

Purchasing
(including Amex P-card, contracts and Routing, fringe benefits, general, requisitions, procedures, purchase orders, technology acquisitions, and vendors)

Risk Management
(including forms for workers' Compensation and link to internal forms)
 
Textbooks/Instructional Materials Management
(including book prices, code lists, and ancillary lists)
 
Warehouse
(including furniture loan policy, furniture loan request instructions, equipment transfer form, and interactive catalog of what is available from the warehouse)
 
 
 
 
 
 
 
 
 

 
Core Values  
 
 
Cut Off, Schedules and Deadlines  
 
2016-2017
 
 

Who to call for help
Purchasing Who to Call for Assistance 
Campus and Department Support Who to Call for Help List
Accounts Payable Who to Call for Help List 

Accounts Payable
 
General
Form -  Dispute to Billing Charges
FormLate Submittal Form
 
Field Trips
Form - Estimated Campus Trip Cost
 
Travel
Prepaid Summer Registration for July and August 2017

Daily Mileage
 
 
 

Benefits
 
General Information
 
See Benefits Site
 
Link to the Employee Portal
 
TRS
Teacher Retirement System of Texas1000 Red River Street
Austin, TX  78701-2698
(512) 542-6400 or (800) 223-8778
http://www.trs.state.tx.us/
 
Keep track of your personal account and plan for retirement at MyTRS
 
 
Aetna
Instructions for Accessing Aetna Navigator 

Budget
 
Budget Training Materials

Budget 101 - 6-16-2014
Budget 101 Handouts 2-27-2012

 
Position Control

Accessing your Campus Staff List in Munis
Position Control Presentation 2-27-2012
 

Campus and Department Support
 
Activity Funds
 
 
1-B Purchase Request Form
 
Receipts
2-A Receipt Book - order from the Warehouse Item # 430.0059
2-B Tabulation Sheet Cash and Checks
2-E  Removed
 
Deposits
3-A  Form -   Deposit Entry Form
3-B  Form -   Funds for Deposit - 887
 
Disbursements 
4-A New Vendor-Vendor Change Information Sheet (See Purchasing below.)
4-K Removed

Change Funds
5-A Cash Count
 
Transfer of Funds
Fundraisers
Sales Tax Rules and Reporting
8-A Texas Sales and Use Exemption Certification- 2015-2016 (See Purchasing below)
8-B Hotel/Motel Exemption Certificate
8-C  Sales Tax Report (Revised 11-5-2015)


Bookkeeper Bulletin

January 2014
February 2014
 

Fund-raisers

 
Grants
 

RevTrak

How to list a product
 
This is the form to fill out to list an item in RevTrak.  Fill out the form and email it to Accounting@humble.k12.tx.us
 

How to see sales




Ricoh Service number 888-456-6457 (call this number for mechanical problems with a Ricoh machine)
 
Ricoh Technical Support 888-424-1573 (call this number for problems with Ricoh software)
 
 
 
 

Ricoh 8110 Videos
Control Panel -
 http://youtu.be/OHjE_sQ8eNs
Document Feeder - 
http://youtu.be/81jVeLbUpDk
Paper - 
http://youtu.be/ik4QYJ0lNV0
Paper Path and Jam Removal - 
http://youtu.be/BZHQFNqqn_Q
Toner Replacement - 
http://youtu.be/jJknMHiBqU4 

Ricoh 6002/9002 Videos
Toner Replacement - http://youtu.be/yMtgFtsqN20

Supply Part Numbers
Ricoh 6002/9002 Finisher SR4060
Toner Product Code 841332
Staple Refills 410802
Staple Cartridge Replacement 410801
 
 Ricoh 8110 Finisher SR5050
Toner Product Code 828277
Staple Cartridge Replacement Type M 413013
Staple Refill Type M 413026
 
Quarterly Finance Meeting Notes
 
         
 

Payroll
 
KRONOS
Kronos Training - Employee and Manager 
Kronos Edit Approval - Employee
Kronos v8 Timecard Guide - Employees

Print Shop
 
Web2 Print is our new digital print shop interface. Easy ordering and tracking.  Know the price right away.  See a mock up of your job before you submit.  See available media choices and print services.  Faster turnaround.
 
Templates to use with Web2Print:
 
 

 

CONTRACTS AND CONTRACT ROUTING
Information regarding contracts has been moved to the General Counsel website as of 3/6/15.
 
 
FRINGE BENEFITS
 
 
GENERAL FORMS
Click HERE to access Purchasing Forms
 
 
 
PURCHASING PROCEDURE MEMOS 
 
 
PURCHASING PRESENTATIONS 
Commodity Codes 101- PowerPoint Presentation 2/23/15
E-School Mall Shopping- PowerPoint Presentation 2/23/15 
COMMODITY CODES  
 
 
Form - 2016-2017 Prospective Vendor Sheet -For vendors that want to do business with the district
 
Form - New Vendor Information Form -updated 12/18/15 (To be completed by bookkeeper & submitted with vendor forms)
 
Form - New Vendor Forms- W-9 and Conflict of Interest ONLY (for Vendors that DO NOT have contact with Students) updated 4-14-16
 
Form - New Vendor Forms- W-9, CIQ, Certification of Criminal History, & Felony Conviction (For Vendors that WILL
                                              potentially have contact with students) updated 4-14-16
 
FormEmployee Vendor Form (for employees to receive reimbursements such as mileage) updated 4-14-16
 
Risk Management
 
Campus Risk Assessment
 
 
Workers' Rights and Responsibilities


 

Textbooks/Instructional Materials Management

General

Humble ISD Instructional Materials Manual - coming soon
List of Books with Prices
Guide to Instructional Material Fines
Multiple List Codes (MLC) for State Adopted Materials for 2015-2016 (Four digit code that identifies grade level and subject matter)
Click here to go to Tip-Web login page
 
Elementary School Ancillary Lists
 
Useful Links
Textbook Coordinators Association of Texas
Texas Education Agency's Instructional Materials and Educational Technology Page

Warehouse
 
Furniture Loan
   
 
Equipment Transfer
 
 
Warehouse Catalog

 

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